Project Administrator

  • RPS
  • Perth WA, Australia
  • 15 Jul, 2021
Full time Project Manager

Job Description

Company Description

Are you looking for a diverse role? From generating client invoices, mobilising staff to site, to finalising a bid, no one day is the same.

We seek a highly motivated and proficient full-time Project Administrator to assist with the day-to-day support and management of current and future projects. So if you have significant accounts receivable experience and are looking to broaden your horizons to include project administration/bid submission assistance, we would like to talk to you.

Job Description

Some of the core tasks of this position are, but not limited to the below:

  • Proactive and solutions orientated - we want someone to interact closely with the Project Managers to get invoices produced, and the business's needs addressed.
  • Generating, processing and closing out Purchase Orders, invoices.
  • Reporting assistance including contract order book and proposal register.
  • Assist with reconciliation of WIP and timesheets for the business unit.
  • Work in conjunction with the finance team regarding petty cash reconciliations, cash posting, Promaster credit card postings.
  • Assist with subcontractor agreements and client contracts.
  • Assist Business Manager with intercompany invoices and other duties.
  • Billing preparation, invoice approvals, review process and issuance, receipt collection for invoices for the business unit.
  • General administration duties to support the project life cycle include booking travel, coordinating meetings, catering, document contract, archive, mobilising staff etc.
  • Assist with coordinating Perth tender bids by maintaining and managing portal & prequalification platforms.
  • Support the panel management and reporting.


To be successful in this role, you will need to possess the following skills:

  • At least 4 years experience in a similar position.
  • Accounts experience is Essential - accounts receivable, postings, reconciliations, accruals, cost control and EOM/EOY reporting tasks.
  • Experience coordinating and maintaining project files, registers, managing document version control, billing assistance, project reconciliations and undertaking project research as required.
  • Outstanding communication and interpersonal skills.
  • High level of initiative in following and/or interpreting instructions and be proactive and solution orientated.
  • Proficiency in the use of MS Office Suite with advanced competency in Excel.
  • Project mobilisation experience will be highly regarded.

Additional Information

Join the team for the opportunity to work in a stimulating and supportive work environment amongst a team of dedicated and influential experts in their fields working on the most innovative projects in the industry.

Along with a great leadership team with a strong and collaborative working culture, RPS will also provide you with career development opportunities and access to various employee benefits such as active life benefit, professional memberships, anniversary leave, + more!

If this role sounds like you, we would love to hear from you!